Digital room signage for smart offices
Real-time occupancy, floor plans, and booking options right outside the room. Whether for a large headquarters or a small office: our digital room signage provides orientation at a glance.
Everything in view, right at the room
Fixed room displays are connected directly to OfficeEfficient and Exchange. They show current meetings, available time slots, and occupancy at a glance. Traffic light colors make it immediately clear whether a room is free or occupied. Spontaneous bookings and check-ins can be handled directly at the digital room signage. If no one shows up for a meeting, the room is automatically released and becomes available for other teams immediately.
Easy to install, ready to use
Wireless displays can be retrofitted without any structural changes or additional cabling. They are ideal for new rooms, temporary spaces, or flexible layouts, from conference rooms to phone booths. They are just as functional as fixed displays: meetings, availability, spontaneous bookings, and check-ins. The digital room signage can be installed via PoE or a standard power adapter. Once configured, the displays are low-maintenance and update automatically.
Digital signage: Information & orientation for everyone
Digital signage provides orientation throughout the entire building. Large screens in the entrance area display room occupancy, events, notices, and wayfinding information. Smaller displays on floors, in hallways, or in offices provide room information, current occupancy, and last-minute changes. Content can be managed centrally and tailored to individual locations or building zones. This ensures that employees and guests can find their way around easily thanks to digital room signage.
One system for a complete overview
Whether fixed, wireless, or used for digital signage: all displays are managed centrally via OfficeEfficient. Bookings, check-ins, and occupancy are all handled on one platform. Changes in Microsoft 365, iCalendar, or Google Calendar appear instantly on the respective display. New room signage can be integrated in just a few minutes and is ready for immediate use.
Features of our digital room signage
OfficeEfficient simplifies the management of your room displays. Control all devices centrally, customize content, and automatically update booking information.
Displays with PoE
Thanks to Power over Ethernet, power supply and internet connection are provided via a single interface.
Wireless displays
Our wireless displays can be put into operation via a Wi-Fi connection with no installation effort required.
Digital signage
Welcome screens and digital signage show you workstation occupancy and daily bookings at a glance.
Room booking status
Thanks to our room displays, the current booking status is shown directly on the conference room in color.
Spontaneous bookings
Reservations can be made spontaneously directly on the installed room display for any available time slot.
Check-in feature
Bookings can expire automatically if check-in does not occur within the predefined timeframe.
Efficiency that makes an immediate impact
With OfficeEfficient, you can handle bookings, administration, and adjustments in seconds. Clear structures, fast processes, and intuitive features ensure a modern and efficient office experience.
Companies using OfficeEfficient double their actual office space utilization on average.
300+ companies in the DACH region
From mid-sized businesses to large corporations: Over 300 companies already manage their offices with OfficeEfficient – processing more than 1 million bookings per month combined.
Security & data protection to the highest standards
ISO 27001 certified, GDPR compliant, and hosted exclusively on servers in Germany. Your data remains protected and within the country.
Informed decisions instead of gut feelings
All booking data clearly displayed in one dashboard: occupancy, trends, and usage at a glance – for decisions based on real data, not guesswork.
No additional tool required
OfficeEfficient integrates seamlessly into your existing system landscape and connects directly to your Microsoft setup – no separate tool needed.
Highly intuitive, no training required
Clear user guidance ensures that employees can use OfficeEfficient from day one – with no training required.
What companies working with us have to say
As an intelligent booking system for workstations and conference rooms, OfficeEfficient is a central component of our Eco System for Smart Services. Based on booking data and our run sheet, cleaning is managed flexibly and on-demand, which increases cleaning quality, conserves resources, and drives efficiency. Furthermore, it allows for optimal planning of conference services and catering. We also successfully use OfficeEfficient in our own office spaces for modern desk sharing and the continuous optimization of our space utilization.
Team Lead, Center of Digital Excellence, Klüh Service Management GmbH
– verified from
OfficeEfficient is an integral part of our daily work routine. It helps us identify vacancies immediately and utilize floor space efficiently, which has a direct positive impact on our cost structure. At the same time, the tool creates clarity, fairness, and flexibility, ensuring that our employees feel good about coming into the office.
Project Manager GALERIA
– verified from
What I like best is the seamless onboarding and the incredibly helpful team at OfficeEfficient. The support during the integration into our company of 500 employees was top-notch and made the entire process so much easier. As the project lead, I am thrilled with the professional guidance and the efficient workflow. A big thank you to the team for the great collaboration – I’m already looking forward to onboarding our other locations!
@Thomas
– verified from
Q&A about OfficeEfficient
The most common questions about desk sharing, room management, visitor management, and other features.
What is OfficeEfficient?
OfficeEfficient is a digital workplace management software and booking solution for desks, meeting rooms, and other resources in the modern office. Employees can book desks, meeting rooms, or parking spaces in just a few clicks—via app, web browser, or directly in Microsoft Teams. Companies can centrally manage space utilization, booking rules, and locations, gaining full transparency into the actual occupancy of their office spaces. The ideal solution for hybrid work.
Which companies benefit from this software?
Our desk sharing software is ideal for medium-sized and large companies looking to implement flexible working models. Officeefficient is an optimal solution, especially for companies with 100+ employees aiming to make efficient use of their office space. Industries such as the financial sector particularly benefit from its secure integration into existing IT structures.
What are the advantages of OfficeEfficient compared to other tools?
OfficeEfficient offers more than just standard desk-sharing tools: in addition to workspace booking, it integrates room, visitor, cleaning, canteen, and space management into a single platform—complete with real-time data, Microsoft 365 integration, and full GDPR compliance.
Is OfficeEfficient secure and compliant with data protection regulations?
Yes. OfficeEfficient is hosted on German servers by a German provider, ensuring full data sovereignty at all times. The solution is GDPR-compliant and supports role-based permissions, multi-tenant structures, and secure processing of personal data. Depending on the project, SSO, Microsoft Entra ID, SCIM, and custom permission concepts can be implemented.
How complex is the implementation process for our company?
Implementing OfficeEfficient is straightforward and quick. Thanks to preconfigured modules, an intuitive setup, and personalized support, the solution can be tailored to your structures, locations, and processes in just a few days and put to use immediately.
How does OfficeEfficient improve employee satisfaction?
Employees can plan their workday more easily: they can see at a glance which desks, meeting rooms, or parking spaces are available and conveniently book the resources they need in advance. This is especially beneficial in a hybrid work model, as it creates more predictability, reduces time spent searching, and improves team coordination—employees know in advance where they will be working and which colleagues will be on-site.
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More efficiency for your office. Instantly measurable.
Increase utilization, reduce costs, and create flexible work environments that employees actually use.
Features & Functions
Digital management of spaces, rooms, and services – centralized and automated.
